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Customize Event Colors

Overview

SchoolCal lets you set per-user, per-class color overrides so each user's calendar events are visually organized in a way that works for them. For Google Calendar users, you can assign a specific color to each class. For Outlook users, you can assign Outlook categories instead (which carry their own colors).

Colors are set by admins on behalf of users — they show up automatically on synced calendar events without the user needing to do anything.

Prerequisite: User Event Preferences (School Setting)

Color customization is part of the User Event Preferences feature. Two settings control it:

  1. In the SchoolCal admin dashboard, go to Settings.
  2. Find the User Event Preferences panel (palette icon).
  3. Set the access mode to determine which users have the Preferences tab available:
    • Off — Disabled for everyone. Color columns won't appear.
    • Allow by Role — Available to Staff and/or Student roles.
    • Allow Specific Users — Available to individually selected users.
  4. Below the access mode, find the Colorization Default toggle:
    • On — Eligible users who haven't made an explicit choice will have colorization applied by default.
    • Off — Colorization is opt-in per user.
  5. Click Save.

How to Get There

  1. In the SchoolCal admin dashboard, go to Users.
  2. Find and click the user you want to configure.
  3. Click the Preferences tab.

For Google Calendar users, the class table shows Default Color and Override Color columns. For Outlook users, it shows Default Category and Override Category columns.

Set a Color Override (Google Calendar)

  1. In the Override Color column, click the color swatch for a class.
  2. Select a color from the available Google Calendar colors.
  3. To remove an override and revert to the default, use the Clear option in the picker.
  4. Changes save automatically.

Assign Categories (Microsoft 365 / Outlook)

  1. In the Override Category column, click the category selector for a class.
  2. Choose one or more Outlook categories from the dropdown. Available categories are pulled from the user's Outlook account.
  3. Changes save automatically.

Notes

  • Default Color / Default Category is assigned by SchoolCal based on the flow configuration. It can't be changed from the Preferences table.
  • Override Color / Override Category takes precedence over the default when set.
  • Color columns only appear for Google Calendar-connected users; category columns only appear for Outlook-connected users.
  • Color availability is determined by Google Calendar's supported palette.
  • Changes are per-user and do not affect other users.