---
title: End of School Year Settings
description: Recommended settings for the end of the school year/summer
---

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July 8, 2026

# End of School Year Settings

## Turn off Automatic syncing at the end of the year

Available to all SchoolCal administrators who manage schedule flows.

### End of Year Management

At the end of the school year, you can pause automatic syncing to prevent faculty and students from seeing next year's schedules prematurely while you work on rollover and schedule building. This feature allows you to control exactly when new schedules are released—first to faculty, then to students.

**Follow these steps at the beginning of summer for each flow:**

1. Click "Pilot Users" and clear out all of the emails
2. Turn off Automatic Sync and set the flow to Pilot Mode
3. Run a Light Sync to remove all future events from calendars
4. Repeat this process for all flows

When you are ready to release schedules to faculty only, on the filters tab, set the filter to "Do Not Include Students" and click the "Save" Button. Then you may take the flow out of pilot mode and turn Enable Automatic Syncing back on.

Then if/when you would like to include students, simply check the option to "Include students", adjust the grade levels, if needed, and click the "Save" button. At the next automatic sync, student schedules will be pushed to their calendars.

### Additional Info

**Need assistance?** We're happy to schedule a call to help with this process. Email [support@schoolcal.com](mailto:support@schoolcal.com) for a scheduling link.

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